Google Keep or Google Tasks? The Ultimate Productivity Breakdown for Creatives
Have you ever had a brilliant content idea, one that could change the game but then... you forget it?
Maybe you scribbled it on a sticky note (that disappeared), or you swore you’d “remember it later” (spoiler: you didn’t).
Or worse, you do remember it… but by the time you sit down to create, someone else has already posted it, and now you’re just staring at your screen like: “That was supposed to be ME!”
Listen, I get it. The struggle between capturing ideas and actually executing them is real for creatives. That’s where Google Keep and Google Tasks come in—but most people don’t know how to use them together.
So, let’s clear that up right now.
Google Keep = The Creative Brain Dump
Google Keep is your digital idea board—perfect for capturing inspiration before it disappears into the void. It’s where you:
Jot down random content ideas on the go
Save research, quotes, and links for future projects
Brainstorm video topics, podcast episodes, or blog posts
Example: Say you’re planning a new video. You open Google Keep, list out all your talking points, and organize your ideas with labels so they’re easy to find later.
Google Tasks = The Execution Engine
Ideas are great, but without a plan, they stay ideas. Google Tasks helps you:
Break down content creation into actionable steps
Set deadlines so you actually follow through
Create subtasks (because “Film Video” is too vague—what about setup, scripting, editing?)
Example: You take that video idea from Keep, turn it into a task in Google Tasks, and add subtasks like setting up your recording space, prepping equipment, and scheduling the shoot. And because Tasks syncs with Google Calendar, you now have a real production plan instead of just wishful thinking.
Why You Need Both
Most creatives get stuck in one of two places:
Endless idea mode (so many notes, so little execution)
Overwhelmed by the process (so many steps, no clear system)
When you use Google Keep and Tasks together, you create a seamless content workflow:
Capture ideas in Google Keep so you never lose inspiration
Turn them into action steps in Google Tasks to stay organized
Schedule them in Google Calendar so they actually happen
Since I started using this system, I’ve stopped losing ideas, stopped scrambling last-minute, and finally started creating with less stress and more consistency.
Want to skip the guesswork? Grab my ready-to-use productivity system for creatives:
And if you’re ready to level up, don’t miss my latest video on Google Keep hacks most people don’t even know exist—Watch it now!